Public Health Ontario (PHO) recently released a study in which they used Scannable Office® for incorporating scannable forms into their immunization data collection processes. Like many healthcare organizations, PHO realized that “[p]opulating individual-level records through manual data entry is time-consuming. An alternative is to use scannable forms, completed at the point of vaccination and subsequently scanned and exported to a database or registry.”

PHO selected AutoData® Scannable Office as “the most appropriate software for this feasibility study.”

PHO’s study noted how the majority of clients commented on the ease of the entire process, “[q]uestionnaires were completed by 198 clients at HRHD clinics . . . [m]ost clients reported that instructions were clear (81%), the experience of writing letters/numbers in individual boxes was the same or easier than other forms (88%), completing this type of form took the same amount of time or less than other types of forms (87%), and there were no parts of the form that they found confusing (84%).” Further, “[s]ome clients noted that these forms contained more space than others, and that the allocation of one box per character made the form easier to complete.”

PHO found that “[p]ersonnel in both organizations used the scanning application successfully to capture high quality immunization data,” and that the “time required to scan and verify forms at (HRHD) was significantly shorter than manual data entry.”

Finally, PHO observed that “scanning is associated with shorter data processing times, which, when considered in the context of hundreds or thousands of vaccinees, means that fewer resources are required to compile these high quality datasets.”

Find the Full report here: http://www.ncbi.nlm.nih.gov/pmc/articles/PMC3525595/